I 𝘭𝘰𝘷𝘦 making lists...especially to-do lists. But sometimes I can get carried away and find myself with a longer list than I realistically have time for any given week. As a business owner with a lot going on, I’ve had to learn how to prioritize what’s important and create a list that helps me focus on moving me towards where I want to be.
Here's how I use the 4 D’s to help me create a manageable list that will help me stay focused and feel good at the end of the week.
❌𝐃𝐞𝐥𝐞𝐭𝐞: 𝐀𝐬𝐤 𝐲𝐨𝐮𝐫𝐬𝐞𝐥𝐟, “𝐃𝐨𝐞𝐬 𝐭𝐡𝐢𝐬 𝐞𝐯𝐞𝐧 𝐧𝐞𝐞𝐝 𝐭𝐨 𝐠𝐞𝐭 𝐝𝐨𝐧𝐞?”
This forces me to take a pause and see if this task is actually necessary to achieve a particular goal or get a certain result. I usually end up crossing off a bunch of stuff. Tip: Try asking yourself this question even before you put it on your list.
-Responding to a cold email
𝐃𝐞𝐥𝐞𝐠𝐚𝐭𝐞: “𝐃𝐨𝐞𝐬 𝐭𝐡𝐢𝐬 𝐧𝐞𝐞𝐝 𝐭𝐨 𝐠𝐞𝐭 𝐝𝐨𝐧𝐞 𝐛𝐲 𝐦𝐞 𝐨𝐫 𝐜𝐚𝐧 𝐬𝐨𝐦𝐞𝐨𝐧𝐞 𝐞𝐥𝐬𝐞 𝐝𝐨 𝐢𝐭?”
This can be a hard one. You feel like you have to do it all by yourself. I get it. But wouldn’t you rather find a way to free up your time to do the things only YOU can do and the other fun things? (This is the process I go through in my head now.) The answer is to ask for help and learn how to delegate. I’m still trying to get better at this.
-Email Autoresponder > Set up an autoresponder to gather all the information you would need to move it forward.
-Grocery shopping > Instacart, Amazon (Apps are getting better where you can leave descriptions of exactly what you want. When I do this, I save time and money from commuting and impulse buying.)
-House cleaning > Ask your partner, kids, or hire help. (How much time are you spending cleaning instead of working in your business or doing things you enjoy (if you love cleaning, you do you!)?
𝐃𝐞𝐟𝐞𝐫: "𝐃𝐨𝐞𝐬 𝐭𝐡𝐢𝐬 𝐧𝐞𝐞𝐝 𝐭𝐨 𝐛𝐞 𝐝𝐨𝐧𝐞 𝐫𝐢𝐠𝐡𝐭 𝐧𝐨𝐰? 𝐂𝐚𝐧 𝐢𝐭 𝐰𝐚𝐢𝐭?" Snooze it for another time. Sometimes, it ends up being something I can delete. Just be careful this isn’t something that is actually important that you keep snoozing.
-responding to emails that's aren’t time-sensitive
-organizing old computer files
✅𝐃𝐨: 𝐈𝐟 𝐢𝐭'𝐬 𝐚 𝐭𝐚𝐬𝐤 𝐭𝐡𝐚𝐭 𝐝𝐨𝐞𝐬 𝐧𝐞𝐞𝐝 𝐭𝐨 𝐠𝐞𝐭 𝐝𝐨𝐧𝐞 𝐛𝐞𝐜𝐚𝐮𝐬𝐞 𝐢𝐭’𝐬 𝐭𝐢𝐦𝐞-𝐬𝐞𝐧𝐬𝐢𝐭𝐢𝐯𝐞, 𝐢𝐦𝐩𝐨𝐫𝐭𝐚𝐧𝐭, 𝐨𝐫 𝐛𝐨𝐭𝐡, 𝐬𝐜𝐡𝐞𝐝𝐮𝐥𝐞 𝐢𝐭 𝐢𝐧 𝐲𝐨𝐮𝐫 𝐜𝐚𝐥𝐞𝐧𝐝𝐚𝐫! Then cross it off your list!
-write a blog post
-respond to client email
-schedule a doctor’s appointment
Do you use to-do lists? Do you go through a similar process or do something else?